Library Policies

Loan Procedures and Definitions 

Circulating items: books, noncurrent magazines, reserve materials, DVDs and video recordings.

Non-circulating items: reference materials, Textbook Bank materials (library use only), electronic devices (library use only), and current issue magazines. These items must be used in the library.

  • The loan period is four weeks for most items, with unlimited renewal as long as no requests exist for the item. Library reserves is the only collection with varying loan periods.  Loan periods are determined by the materials' owner.
  • The number of items borrowed is limited by borrower status.
  • Materials may be transferred from one campus library to the other. It may take up to three business days for the material to be received.
  • Requests for materials from the other campus library and renewals may be made online, in person, by phone, or by email. When an item is available for pickup, patrons will be emailed through their JTCC student account. Community borrowers will be contacted via e-mail or phone. Patrons have one week to pick up their materials.
  • All items may be returned to either campus library. Video recordings and DVDs should not be placed in outdoor book drops.
  • Faculty may borrow books at specific academic libraries through the Richmond Academic Library Consortium (RALC). The privileges and procedures are described on the Consortium website at, section three. Passes may be obtained at either campus library. Students may also get a RALC pass if staff determine that the books they need are not available at John Tyler.  

Fines and Fees

Materials from the library collections do not accrue fines. If items are overdue, the library will send a reminder. If items are overdue for more than 90 days they are considered delinquent or lost. If the item is not returned, patrons will be billed for the delinquent/lost items.  Patrons will be billed for damaged items.  Two additional notices are sent to the patron before the debt information is sent to the State of Virginia. 

Exceptions: Textbook Bank

Some Textbook Bank items are for use only in the library. Some may be checked out for one-day, three-day, or one-week periods. Items in the Textbook Bank cannot be requested to be placed on hold.  Any holds placed on Textbook Bank items will be cancelled by library staff. Renewals are not allowed for multi-day loan periods.  To use a Textbook Bank item again, students must return the item and wait until the next business day to see if the material is available for checkout. 

Delinquent and Damaged Items

Delinquent items are overdue for more than 30 days. The charge for a delinquent/lost or damaged item is:

  • $50 per book or the replacement cost of the book, whichever is greater
  • $10 per cassette or CD
  • $75 per video (VHS tape, DVD) or the replacement cost, whichever is greater
  • $5 per magazine

Patron must also pay any fines.

The Librarian will decide to:

  • Accept the return of delinquent materials
  • Charge the replacement fee

Patrons may be issued a refund for items that they have paid for and are subsequently able to return. Materials must be:

  • Undamaged
  • Returned within 6 months of the original due date of the material
  • Not yet replaced

The replacement fee for lost or damaged Interlibrary Loan material will be determined by the respective lending library.

Unpaid library accounts will prevent students from registering, graduating, and obtaining transcripts.  The Commonwealth of Virginia may recover fees from an individual's state income tax refund, or other such monies issues by the Commonwealth such as lottery winnings. Unpaid debts will be sent to a collection agency and a 33.3% non-refundable fee will be added.  

Group Study Rooms

Visit the information desks at either campus to sign into a study room.  Study rooms have a two hour time limit that is enforced when other students are seeking an available room. 

Food and Drink

Covered drinks and food are allowed in the Library EXCEPT for computer areas.