Library Cards and Policies


Library Cards

Patrons need a library card to borrow books, DVDs, laptops, tablets, and headphones.

Library cards are free. To register, complete an application form at the Midlothian or Chester Campus, and present a photo ID. Student photo ID cards also serve as library cards. Cardholders are responsible for all items borrowed with their card.  

If a library card is lost or stolen, the cost of a replacement is:

  • $1.00 for the first replacement card
  • $5.00 for subsequent replacements

Please inform library staff about lost or stolen cards.

Community members may obtain a library card by completing an application (including social security number) and presenting a photo ID.

Loan Procedures and Definitions 

Circulating items: books, noncurrent magazines, reserve materials, DVDs and video recordings.

Non-circulating items: reference materials, reserve materials (library use only), electronic devices (library use only), and current issue magazines. These items must be used in the library.

  • The loan period is four weeks for most items, with one renewal. Exceptions include Popular Reading Collection books and Child Care Collection items (no renewals), reserve items which have designated loan periods, magazines (one week loan), and items which may have holds.
  • The number of items one may borrow is limited by borrower status. Within a subject or topic area, a patron may have no more than five items at any time.
  • Materials may be transferred from one campus library to the other. It may take up to three business days for the material to be received.
  • Requests for materials from the other campus library and renewals may be made online, in person, by phone, or by email. When an item is available for pickup, patrons will be emailed through their JTCC student account. Community borrowers will be contacted via e-mail or phone. Patrons have one week to pick up their materials.
  • All items may be returned to either campus library. Video recordings and DVDs should not be placed in outdoor book drops.
  • Faculty may borrow books at specific academic libraries through the Richmond Academic Library Consortium (RALC). The privileges and procedures are described on the Consortium website at http://org.jsr.vccs.edu/ralc/ILLagreement.htm, section three. Passes may be obtained at either campus library. Students may also get a RALC pass if staff determine that the books they need are not available at John Tyler.  

Fines and Fees

Materials from the academic collection do not accrue fines. If items are overdue, the library will send a reminder. If items are overdue for more than 30 days they are considered delinquent or lost. If the item is not returned, patrons will be billed for the delinquent/lost items.  Patrons will be billed for damaged items.  Two additional notices are sent to the patron before the debt information is sent to the State of Virginia. 

Exceptions: Popular Reading and Reserves.
Fines of $0.25 per day are assessed for each overdue item from the Popular Reading Collection (green spine label) and from the Reserve Collection.

Some Reserve items are for use only in the library. Some may be checked out for one-day, three-day, or one-week periods.

Every day an item is overdue is counted, including weekends. The maximum fine is $5.00 per item.

Delinquent and Damaged Items

Delinquent items are overdue for more than 30 days. The charge for a delinquent/lost or damaged item is:

  • $50 per book or the replacement cost of the book, whichever is greater
  • $10 per cassette or CD
  • $75 per video (VHS tape, DVD) or the replacement cost, whichever is greater
  • $5 per magazine

Patron must also pay any fines.

The Librarian will decide to:

  • Accept the return of delinquent materials
  • Charge the replacement fee

Patrons may be issued a refund for items that they have paid for and are subsequently able to return. Materials must be:

  • Undamaged
  • Returned within 6 months of the original due date of the material
  • Not yet replaced

The replacement fee for lost or damaged Interlibrary Loan material will be determined by the respective lending library.

Unpaid library accounts will prevent students from registering, graduating, and obtaining transcripts.  The Commonwealth of Virginia may recover fees from an individual's state income tax refund, or other such monies issues by the Commonwealth such as lottery winnings. Unpaid debts will be sent to a collection agency and a 33.3% non-refundable fee will be added.  

Group Study Rooms

Both libraries’ group study rooms are first-come, first -serve. Reservations are not taken for group study rooms.  Please sign-in at the Chester library's information desk to use a study room on this campus. 

Groups of two or more and John Tyler students will be given preference. Individuals may be asked to relocate to accommodate group study.

Food and Drink

Covered/lidded drinks and snack foods are allowed in the library lounge areas. Food items like pizza, salads, and other meals are not allowed in the library. Please keep all food items away from library computers and workstations. Library staff have the discretion to ask patrons to remove any food or drink item from the library.

Tobacco and E-cigarette Use

All tobacco and/or e-cigarette use is prohibited in the Tyler libraries. Tobacco products include smokeless tobacco as well.  These items are prohibited in all indoor facilities on both campuses.